TEJAS Journal of Technologies and Humanitarian Science

Scope of the Policy

This policy applies to manuscripts that are:

• Under initial editorial assessment
• Under peer review
• Returned to the authors for revision
• Accepted but not yet formally published
• Under editorial or production processing before publication

Once an article has been formally published, concerns relating to that article will be addressed under the journal’s applicable policies on corrections, retractions, expressions of concern, or other post-publication actions.

Author-Initiated Withdrawal

Authors may request the withdrawal of a manuscript before publication by submitting a written request to the Editorial Office.

The withdrawal request should include:

• Manuscript identification number, where available
• Complete manuscript title
• Name of the corresponding author
• Reason for requesting withdrawal
• Confirmation that all listed authors have been informed
• Confirmation that all listed authors agree with the withdrawal request

The corresponding author is responsible for communicating with the Editorial Office on behalf of all authors.

Withdrawal During Editorial Assessment or Peer Review

An author may request withdrawal while the manuscript is undergoing editorial assessment, peer review, or revision.

The Editorial Office may request clarification or confirmation from the corresponding author or other listed authors before completing the withdrawal process.

Authors should continue to respond to editorial communications until written confirmation of withdrawal has been received.

Withdrawal After Acceptance but Before Publication

A request to withdraw an accepted manuscript must provide a clear explanation for the withdrawal.

The Editorial Office will assess the request according to:

• The reason provided by the authors
• The current stage of editorial or production processing
• Any unresolved authorship, ethical, copyright, or legal concerns
• The need to protect the accuracy and integrity of the publication process

The final decision and withdrawal confirmation will be communicated to the corresponding author in writing.

Editorial Withdrawal Before Publication

The Editorial Office may discontinue the processing of or withdraw a manuscript before publication when substantial concerns arise regarding:

• Originality or duplicate submission
• Plagiarism or inappropriate textual overlap
• Research integrity
• Authorship or contributorship
• Ethical approval or participant consent
• Copyright or permission requirements
• Legal concerns
• Accuracy or reliability of the submitted work
• Failure to provide necessary clarification or documentation
• Other circumstances that make responsible publication inappropriate

Before reaching a decision, the journal may request an explanation, clarification, supporting documentation, or corrections from the authors.

The decision will be based on the available information and the journal’s applicable editorial and publication policies.

Duplicate or Simultaneous Submission

Authors should not submit the same manuscript simultaneously to TJTHS and another journal.

Where a duplicate or simultaneous submission is identified before publication, the Editorial Office may discontinue processing the manuscript and request clarification from the authors.

The matter will be assessed according to the available evidence and the journal’s applicable publication policies.

Authorship Disputes

Where an unresolved authorship dispute arises before publication, the journal may suspend editorial processing until the matter has been addressed by the authors.

All listed authors should cooperate in resolving questions relating to:

• Inclusion or exclusion of an author
• Author order
• Corresponding authorship
• Author contributions
• Consent to submission or publication

The journal will not make authorship decisions on behalf of the authors where the matter requires resolution by the authors or their affiliated institutions.

Author Responsibilities

Authors requesting withdrawal are expected to:

• Provide accurate manuscript information
• Explain the reason for withdrawal
• Inform all co-authors
• Obtain agreement from all listed authors
• Respond to requests for clarification
• Cooperate with the Editorial Office
• Avoid submitting misleading or incomplete information

A withdrawal request should be made responsibly and as early as reasonably possible.

Withdrawal Confirmation

After reviewing the request or editorial concern, the Editorial Office will communicate the outcome to the corresponding author.

The communication may confirm that:

• The manuscript has been withdrawn
• Additional clarification is required
• Co-author confirmation is required
• An ethical, authorship, copyright, or legal concern requires further assessment
• The manuscript remains under consideration until the assessment is completed

Published Articles

A formally published article is not covered by the pre-publication withdrawal procedure described in this policy.

Concerns identified after publication will be considered under the journal’s applicable policies and may result, where appropriate, in:

• A correction
• A clarification
• An addendum
• An expression of concern
• A retraction
• A withdrawal notice
• Another appropriate update to the scholarly record

The action taken will depend on the nature of the concern, the available evidence, and the applicable journal policy.

Confidentiality and Record Management

The journal may maintain internal records relating to withdrawal requests, author communications, supporting documents, and editorial decisions.

Such records will be used for editorial administration, policy implementation, and the responsible management of the manuscript record.

Access to confidential records will be limited to authorized persons involved in the relevant editorial or administrative process.

Policy Review

TJTHS may review and revise this Article Withdrawal Policy when changes are required in the journal’s editorial procedures, publication practices, or legal and ethical responsibilities.

Any revised policy will be made available through the official journal website.

Editorial Office