TEJAS Journal of Technologies and Humanitarian Science

Personal Data We Collect

TJTHS collects personal data that is reasonably necessary for editorial processing, peer review, academic attribution, scholarly communication, website operation, and related administrative activities. Depending on how individuals interact with the journal, the information collected may include:

• Author and Contributor Details: Full name, institutional affiliation, department, country, ORCID iD, professional biography, and official email address.
• Contact Information: Mailing address, contact phone number, corresponding author details, and other contact information voluntarily provided for editorial communication.
• Editorial and Reviewer Profiles: Academic qualifications, research specialization, publication history, reviewer assignments, review reports, and editorial feedback.
• Manuscript and Submission Information: Manuscript files, author declarations, acknowledgements, funding statements, conflict-of-interest declarations, and relevant publication ethics documentation.
• Technical Metadata: IP address, browser type, device information, access logs, and website usage statistics, where collected through the website or its technical service providers.

TJTHS must collect only information that is reasonably necessary for the relevant purposes and must handle it in accordance with applicable data protection requirements.

How We Use Your Personal Data

Personal data collected by TJTHS is used for legitimate scholarly publishing and website administration purposes, including:

• Processing, evaluating, peer-reviewing, editing, and publishing submitted manuscripts.
• Communicating editorial decisions, peer-review requests, publication status, publication charges, and invoices, where applicable.
• Attributing authorship, affiliations, and publication metadata in published articles and scholarly discovery or indexing services, including Crossref and OpenAlex, where applicable.
• Maintaining editorial records, publication integrity, research ethics, and the prevention and investigation of publication malpractice.
• Managing journal accounts, submissions, editorial workflows, and correspondence.
• Maintaining website functionality, performance, security, and user experience.
• Meeting applicable legal, regulatory, contractual, and recordkeeping obligations.

TJTHS must use personal data only for the purposes communicated to the relevant individuals or for other purposes permitted by applicable law. Where a new purpose requires additional consent or notice, TJTHS must provide the required notice and obtain consent where legally necessary.

Legal Basis and Consent

TJTHS must process personal data on an appropriate legal basis under the applicable data protection framework. Depending on the nature of the processing and the applicable law, this may include valid consent, compliance with a legal obligation, or another legally recognized basis.

Where consent is required, it must be obtained through a clear and appropriate mechanism. Individuals must be informed of the relevant purpose of processing and other information required by applicable law.

Where consent is relied upon, individuals may withdraw their consent through the applicable process, subject to legal requirements and the consequences of withdrawal. Withdrawal does not invalidate processing lawfully carried out before withdrawal.

Where processing is necessary for editorial administration, publication, legal compliance, or preservation of the scholarly record, TJTHS must explain the relevant purpose and applicable conditions. Withdrawal of consent does not automatically require the removal of published scholarly records where retention or continued processing is legally justified.

Peer Review Confidentiality

TJTHS operates under a double-blind peer-review system, in which reviewer identities are withheld from authors and author identities are withheld from reviewers during the evaluation process, subject to the journal's applicable editorial procedures.

Unpublished manuscripts, reviewer reports, editorial correspondence, and related submission records must be treated as confidential. Such information must not be disclosed to unauthorized persons or used for personal advantage.

Confidential information may be shared with authorized editorial personnel, relevant service providers, or other recipients where necessary for legitimate publishing operations, with appropriate confidentiality safeguards. Disclosure may also occur where required by applicable law or a competent legal authority.

Third-Party Data Sharing

TJTHS does not sell, rent, or trade personal data to commercial third parties or marketing agencies.

Certain information may be shared with third parties when necessary for journal operations, publication, preservation, or legal compliance. Such recipients may include:

• Scholarly metadata registration and discovery services, such as Crossref and OpenAlex, where applicable.
• Digital preservation and archiving services used by the journal.
• Website hosting, information technology, email, and submission-system service providers.
• Legal, regulatory, or other competent authorities when disclosure is required by applicable law.

Bibliographic metadata associated with published articles, including author names, affiliations, article titles, abstracts, and DOIs, may be made publicly available through the journal website and relevant scholarly services to support research discoverability and citation.

Confidential manuscripts, reviewer reports, private editorial correspondence, and other non-public personal data must not be made publicly available unless disclosure is authorized or required by applicable law.

Where third-party service providers process personal data on behalf of TJTHS, appropriate contractual, technical, and organizational safeguards must be applied as required by applicable law.

Cookies and Analytics

The TJTHS website may use cookies or similar technologies to manage sessions, support navigation, maintain website security, and analyze website performance.

The types of cookies and analytics technologies actually used must be identified in accordance with the website's technical configuration. Where required by applicable law, TJTHS must provide appropriate notice and obtain consent before using non-essential cookies or similar technologies.

Users may manage cookies through available website controls or browser settings. Disabling certain cookies may affect the availability or functionality of some website features.

TJTHS must not describe analytics as anonymous unless the relevant data has been processed so that individuals cannot reasonably be identified. Information collected through cookies and analytics must be handled in accordance with this Privacy Policy and applicable law.

Data Security and Retention

TJTHS must implement appropriate technical and organizational security measures to protect personal data against unauthorized access, disclosure, loss, misuse, alteration, or destruction. Such measures may include access controls, restricted permissions, secure storage, backups, and appropriate staff confidentiality procedures.

Personal data must be retained only for as long as necessary for the purpose for which it was collected, or for the period required or permitted by applicable law and legitimate scholarly recordkeeping requirements.

Bibliographic information associated with published articles, including authorship, affiliations, and DOI metadata, may be retained permanently where necessary to preserve the integrity and continuity of the scholarly record.

Editorial correspondence, reviewer reports, manuscript files, and related records must be retained according to the journal's documented retention criteria, applicable legal obligations, and research integrity requirements. When personal data is no longer required and no lawful basis for retention remains, it must be securely deleted, anonymized, or otherwise handled in accordance with applicable law.

In the event of a personal data breach, TJTHS must take appropriate steps to investigate, contain, and address the incident and provide notifications to affected individuals or relevant authorities where required by applicable law.

Your Data Rights and Privacy Requests

Subject to applicable law, individuals may have rights relating to their personal data, including the right to request access to information about its processing, correction or updating of inaccurate information, withdrawal of consent where consent is the basis of processing, and access to available grievance or complaint mechanisms.

Individuals may submit privacy-related requests or complaints using the Editorial Office contact details provided below. Requests must be handled in accordance with applicable legal requirements, including applicable identity verification, response timelines, and lawful exceptions.

TJTHS must assess requests concerning correction, updating, deletion, or withdrawal of consent in light of applicable law and legitimate publication recordkeeping requirements. Requests affecting published articles or permanent scholarly metadata may be subject to restrictions where preservation of the scholarly record or another lawful obligation justifies continued retention.

Where applicable law provides a right to nominate another person to exercise specified rights in the event of death or incapacity, TJTHS must facilitate such requests in accordance with the applicable legal requirements.

Governing Law and Applicable Data Protection Requirements

This Privacy Policy must be interpreted in accordance with applicable laws and regulations governing personal data protection and the operation of the journal.

To the extent applicable, the Digital Personal Data Protection Act, 2023, and the rules and provisions brought into force under it govern the relevant processing of digital personal data. Other applicable legal requirements must also be observed where relevant.

The publisher must ensure that any additional governing law or jurisdiction statement is consistent with the applicable legal framework and the journal's actual legal arrangements.

Policy Updates

TJTHS may revise this Privacy Policy when necessary to reflect changes in its publishing practices, website technologies, legal obligations, or data protection requirements.

The updated policy must be published on this page with a revised effective date or last-updated date. Where required by applicable law, TJTHS must provide notice of material changes and obtain renewed consent where necessary.

Contact Editorial Office

For questions, requests, or complaints concerning this Privacy Policy, individuals may contact: